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## SEP136 - REPORT COUNTDOWN - November 2008

### LATEX NOTICE

• Use AMS Math.
• Do not use underscores in figure filenames, e.g., \plot{model_vel} breaks the report.
  \lefthead{Maysami}
\footer{SEP-136}

• Do not use \email command.
• In order to fully test each of your papers, you need to make a duplicate copy of the directory containing it (e.g. mohammadA and mohammadB) into the main report directory and try to build it. For this purpose, you may make a local copy of the report directory in your own home directories and create two copies of each of your paper directories (e.g. mohammadA and mohammadB). Then try to build the report with only your own papers in it and see if it works fine or not. If not, you may consider debugging your paper to fix the problems.

#### Late SEPTEMBER:

1. Inexperienced writers to arrange outside editorial help (Biondo/Bob to contact students requiring outside editing).
2. Outside editors proof each paper at least TWICE before Oct 17th (no NEW text can be added to papers after October 17th).
3. Update sponsor electronic access file on koko (/private/.htaccess).
5. Assign person to back up (/wrk1/sep136) every day.

#### MONDAY, OCTOBER 13:

1. Mohammad to update Reports page.

#### TUESDAY, OCTOBER 14:

1. Post previous biographies.
2. Post list of SEP articles published or known submitted.
3. Seminar discussion on how to enter references in papers.
4. Copy all paper skeletons to /wrk1/sep136/ (no additional papers will be accepted after this).
5. Biondo/Bob reads abstract and introduction.
6. Diane checks header/footer and reference style.

#### WEDNESDAY, OCTOBER 15:

1. Final list of SEP articles published or known submitted.
2. Update Reproducible Documents/Publications Page on website.
3. Final changes to biographical information.
4. Prepare final pictures for biography/phone numbers page.

#### THURSDAY, OCTOBER 16:

1. ALL papers should be finished. Exception: Only persons with more than one article may have ONE unfinished article.
2. Diane to get rough estimate on final page count for report (printers need final size for binding/engraving).
3. For those designated as inexperienced writers, ALL papers must have gone thru outside editing TWICE & be approved by Biondo/Bob as acceptable. If not, it will be removed from report.
4. Biondo/Bob to doublecheck on permission to use real data.
5. Biondo/Bob assigns proofreaders for papers by inexperienced writers.

#### FRIDAY, OCTOBER 17:

1. (ALL DAY) First round of proofreading for inexperienced writers.
2. Mohammad generates sign-up file and RCS directory.
3. Diane lets everyone know general sign-up is open, how many papers to sign up for, and reminder to use sign-up instructions at: http://sepwww.stanford.edu/internal/report#sufr.
4. Sign up for papers to proofread on Monday and Tuesday. Diane lets people know how many papers to review in Round 2.
5. Return proofread papers to inexperienced writers.

#### MONDAY, OCTOBER 20:

1. Deadline to finish ALL articles, including all figures. A paper.ps file must exist in each directory.
2. Mohammad & Diane to check that everybody has signed up and all paper.ps exists in each directory. (student??) tells authors to email their reviewers when papers are ready for review & typos, labels, references, etc., can be corrected.
3. If reviewers have not heard anything from authors, they can start reviewing the papers from report directories.
4. Generate filler pages.

#### TUESDAY, OCTOBER 21:

3. Nominations for title page (to be presented at next seminar).
4. Clean up paper directories. Install correct makefiles.
5. Make papers reproducible.

#### WEDNESDAY, OCTOBER 22:

2. Final corrections on ALL papers.
3. Final vote on title page.

#### FRIDAY, OCTOBER 24:

Final report for production of CDs.

#### FRIDAY, NOVEMBER 7:

Final instructions for meeting.

#### (DATE ??)

Begin reproducibility testing for all papers.

#### (DATE ??)

Final reproducibility/testing completed for all papers.