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sep:internal:spring2017 [2017/03/13 20:45]
jasonpc
sep:internal:spring2017 [2017/09/01 18:25]
cbaroni
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-==== SEP168 -- Report Countdown -- March/April 2017 ====+==== SEP170 -- Report Countdown -- Aug/Sep 2017 ====
  
  
-=== Late March to Early April: ===+=== Late August: ===
  
   - Inexperienced writers to arrange outside editorial help (see Claudia for further instructions).   - Inexperienced writers to arrange outside editorial help (see Claudia for further instructions).
   - Outside editor should proof EACH paper at least //__TWICE__// before   - Outside editor should proof EACH paper at least //__TWICE__// before
-    ***MARCH 17th***.+    ***FRIDAY, SEPTEMEBER 1***.
   - Update sponsor electronic access file on vostok (''/private/.htaccess'').   - Update sponsor electronic access file on vostok (''/private/.htaccess'').
   - Permission received for all data to be published? (need to verify)   - Permission received for all data to be published? (need to verify)
-  - Assign person to back up (''/wrk/sep16x'') every day.+  - Assign person to back up (''/wrk/sep170'') every day.
 \\ \\
  
-=== Monday, March 20: ===+=== Monday, August 28: ===
  
   - Jason to update [[sep:research:reports|Reports page]].   - Jason to update [[sep:research:reports|Reports page]].
 \\ \\
  
-=== Tuesday, March 21: ===+=== Tuesday, August 29: ===
  
-  - Prior to 11:59pm: Copy all paper skeletons to ''/net/server/wrk/sep16x/''. __NO__ additional papers will be accepted at this time.+  - Prior to 11:59pm: Copy all paper skeletons to ''/report/sep170/''. __NO__ additional papers will be accepted at this time.
   - Jason to begin building table of contents.   - Jason to begin building table of contents.
-  - Post/update biographies and images in ''/usr/local/share/TEX/database/''.+  - Post/update biographies and images in ''/opt/share/TEX/database/''.
   - Biondo & Bob reads abstract and introduction.   - Biondo & Bob reads abstract and introduction.
   - Claudia checks formatting and reference style.   - Claudia checks formatting and reference style.
 \\ \\
  
-=== Wednesday, March 22: ===+=== Wednesday, August 30: ===
  
   - Update "List of SEP articles published or known submitted"   - Update "List of SEP articles published or known submitted"
-    (''/net/server/report/sep168/Adm/pub.tex'').+    (''/report/sep170/Adm/pub.tex'').
   - Update "Reproducible Documents/Publications Page" on website.   - Update "Reproducible Documents/Publications Page" on website.
   - Final changes to biographical information.   - Final changes to biographical information.
Line 35: Line 35:
 \\ \\
  
-=== Thursday, March 23: ===+=== Thursday, August 31: ===
  
   - **TITLES for all SEP meeting talks to Bob**.   - **TITLES for all SEP meeting talks to Bob**.
   - Only ONE unfinished paper allowed per author (note exception in #3). __ALL__ additional paper(s) need to be completed at this time.   - Only ONE unfinished paper allowed per author (note exception in #3). __ALL__ additional paper(s) need to be completed at this time.
-  - Claudia to get rough estimate on final page count for report. 
   - For those designated as inexperienced writers, ALL papers must have gone thru outside editing twice AND be approved by either Biondo or Bob.  If not, paper will be removed from report.   - For those designated as inexperienced writers, ALL papers must have gone thru outside editing twice AND be approved by either Biondo or Bob.  If not, paper will be removed from report.
   - Biondo & Bob to doublecheck on permission to use real data.   - Biondo & Bob to doublecheck on permission to use real data.
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 \\ \\
  
-=== Friday, March 24: ===+=== Friday, September 1: ===
  
   - (All day) First round of proofreading for inexperienced writers.   - (All day) First round of proofreading for inexperienced writers.
-  - Ali to update proofreading wikipages: [[sep:internal:proofread1|page1]] and [[sep:internal:proofread2|page2]] +  - Jason to update proofreading wikipages: [[sep:internal:proofread1|page1]] and [[sep:internal:proofread2|page2]] 
   - Claudia alerts everyone that general sign-up for proofreading papers is available. IMPORTANT: Don't forget to check SEP Report Guidelines at: http://sepwww.stanford.edu/doku.php?id=sep:internal:report.   - Claudia alerts everyone that general sign-up for proofreading papers is available. IMPORTANT: Don't forget to check SEP Report Guidelines at: http://sepwww.stanford.edu/doku.php?id=sep:internal:report.
 +  
 +\\
 +
 +=== Monday, September 4: ===
 +
   - Sign up for papers to proofread. Claudia lets people know how many papers to review.   - Sign up for papers to proofread. Claudia lets people know how many papers to review.
   - Return proofread papers to inexperienced writers.   - Return proofread papers to inexperienced writers.
 \\ \\
  
-=== MondayMarch 27: === +=== TuesdaySeptember 5: ===
   - Deadline to finish ALL articles, including ALL figures. A paper.pdf file must exist in each directory.   - Deadline to finish ALL articles, including ALL figures. A paper.pdf file must exist in each directory.
   - Claudia to check that everybody has signed up and all paper.pdf files exist in each directory.    - Claudia to check that everybody has signed up and all paper.pdf files exist in each directory. 
   - Authors to email their reviewers when papers are ready for review (correct typos, labels, references, etc).   - Authors to email their reviewers when papers are ready for review (correct typos, labels, references, etc).
   - If reviewers have not heard anything from authors, they can start reviewing the papers from report directories at noon.   - If reviewers have not heard anything from authors, they can start reviewing the papers from report directories at noon.
-  - Generate filler pages.+  - Generate filler pages.  
 \\ \\
  
-=== TuesdayMarch 28: === +=== WednesdaySeptember 6: ===
   - Proofreading time (check sign-up sheet for your papers). Check proofreading instructions.   - Proofreading time (check sign-up sheet for your papers). Check proofreading instructions.
   - Deadline to return proofread papers to authors.   - Deadline to return proofread papers to authors.
   - Nominations for title page (to be presented at next seminar).   - Nominations for title page (to be presented at next seminar).
   - Clean up paper directories. Install correct makefiles.   - Clean up paper directories. Install correct makefiles.
-  - Make papers reproducible.+  - Make papers reproducible.  
 \\ \\
  
-=== WednesdayMarch 29: ===+=== ThursdaySeptember 7: ===
  
   - Respond to proofreaders' suggestions/complaints.   - Respond to proofreaders' suggestions/complaints.
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 \\ \\
  
-=== ThursdayMarch 30: ===+=== FridaySeptember 8: ===
  
   - No access to your paper! (final copy being generated)   - No access to your paper! (final copy being generated)
-  - Ali to generate final copy for printing. 
 \\ \\
  
-=== Friday, March 31: === 
- 
-  - Ali produces final copy for printing. 
-  - Claudia okays final copy. 
-  - After Claudia's approval, Ali to create final color copy plus flash drive master. 
-\\ 
  
 +=== Monday, September 11: ===
  
-=== MondayApril 3: === +  - Claudia review final copy in PDF. Annotates itand gives to Jason for implementing corrections. 
 +  - After Claudia's approval, Jason to create final color copy plus flash drive master.
   - Begin reproducibility testing for all papers.   - Begin reproducibility testing for all papers.
-  - Flash drive production by 1st years. +  - Jason: Update [[sep:research:reports|Reports page]]. 
-  - Flash drive quality check by 3rd years. +\\
-  - Ali: Update [[sep:research:reports|Reports page]].+
  
-=== Tuesday, April 4: ===+=== Tuesday, September 12: ===
  
    - Sign-up for [[sep:internal:practicetalk|SEP practice talks]].    - Sign-up for [[sep:internal:practicetalk|SEP practice talks]].
 +
 +\\
  
  
-=== Wednesday, April 5: ===+=== Wednesday, September 13: ===
  
   - Final reproducibility/testing completed for all papers.   - Final reproducibility/testing completed for all papers.
   - Flash drive production by 1st years.   - Flash drive production by 1st years.
   - Flash drive quality check by 3rd years.   - Flash drive quality check by 3rd years.
 +\\
  
-=== (ThursdayApril 4 to Friday, April 14) ===+=== (FridaySep 15 to Friday, Sep 22) ===
  
   - SEP practice talks   - SEP practice talks
 +\\
  
-=== Wednesday, April 12: ===+ 
 +=== Wednesday, September 19: ===
  
   - Distributable version of presentation slides placed in directory for USB production.   - Distributable version of presentation slides placed in directory for USB production.
  
-=== Friday, April 14: ===+\\ 
 + 
 +=== Friday, September 22: ===
  
   - 11:00am: Final instructions for meeting.   - 11:00am: Final instructions for meeting.
 \\ \\
  
sep/internal/spring2017.txt · Last modified: 2017/09/05 17:36 by bob
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