SEP

Inexperienced writers to arrange outside editorial help (Biondo & Bob to contact students requiring outside editing).
Outside editors proof each paper at least TWICE before May 5th (no NEW text can be added to papers after May 5th).
Update sponsor electronic access file on vostok (/private/.htaccess).
Permission received for all data to be published? (please check)
Assign person to back up (/wrk/sep143) every day.

Prior to 13:00: copy all paper skeletons to /net/server/wrk/sep143/ (no additional papers will be accepted after this).
Sjoerd to begin building table of contents.
Post previous biographies.
Post list of SEP articles published or known submitted (in /net/server/wrk/sep143/Adm/pub.tex).
Biondo & Bob reads abstract and introduction.
Diane checks header/footer and reference style.

ALL papers should be finished. Exception: Only persons with more than one article may have ONE unfinished article.
Diane to get rough estimate on final page count for report (printers need final size for binding/engraving).
For those designated as inexperienced writers, ALL papers must have gone thru outside editing TWICE & be approved by Biondo/Bob as acceptable. If not, it will be removed from report.
Biondo & Bob to doublecheck on permission to use real data.
[PENDING] Biondo & Bob assigns proofreaders for papers by inexperienced writers.

[PENDING](ALL DAY) First round of proofreading for inexperienced writers.
SJOERD to update proofreading wikipages: page1 and page2
Diane lets everyone know general sign-up is open and how many papers to sign up for. Remember to check SEP Report Guidelines at: http://sepwww.stanford.edu/doku.php?id=sep:internal:report.
Sign up for papers to proofread on Monday and Tuesday. Diane lets people know how many papers to review in Round 2.
Return proofread papers to inexperienced writers.

Deadline to finish ALL articles, including all figures. A paper.ps file must exist in each directory.
Diane (& others?) to check that everybody has signed up and all paper.ps exists in each directory.
Authors to email their reviewers when papers are ready for review & typos, labels, references, etc., can be corrected.
If reviewers have not heard anything from authors, they can start reviewing the papers from report directories.
Generate filler pages.

Proofreading time (check sign-up sheet for your papers). Check proofreading instructions.
Deadline to return proofread papers to authors.
Nominations for title page (to be presented at next seminar).
Clean up paper directories. Install correct makefiles.
Make papers reproducible.

Spring meeting: SEP practice talks / Fall meeting: SEP 1-3“ slides & SEG practice talks