SEP143 - Report Countdown - May/June 2011

Mid-April thru early May:

  1. Inexperienced writers to arrange outside editorial help (Biondo & Bob to contact students requiring outside editing).
  2. Outside editors proof each paper at least TWICE before May 5th (no NEW text can be added to papers after May 5th).
  3. Update sponsor electronic access file on vostok (/private/.htaccess).
  4. Permission received for all data to be published? (please check)
  5. Assign person to back up (/wrk/sep143) every day.


MONDAY, MAY 2:

  1. (Sjoerd) to update Reports page.


TUESDAY, MAY 3:

  1. Prior to 13:00: copy all paper skeletons to /net/server/wrk/sep143/ (no additional papers will be accepted after this).
  2. Sjoerd to begin building table of contents.
  3. Post previous biographies.
  4. Post list of SEP articles published or known submitted (in /net/server/wrk/sep143/Adm/pub.tex).
  5. Biondo & Bob reads abstract and introduction.
  6. Diane checks header/footer and reference style.


WEDNESDAY, MAY 4:

  1. Final list of SEP articles published or known submitted.
  2. Update Reproducible Documents/Publications Page on website.
  3. Final changes to biographical information.
  4. Prepare final pictures for biography/phone numbers page.


THURSDAY, MAY 5:

  1. ALL papers should be finished. Exception: Only persons with more than one article may have ONE unfinished article.
  2. Diane to get rough estimate on final page count for report (printers need final size for binding/engraving).
  3. For those designated as inexperienced writers, ALL papers must have gone thru outside editing TWICE & be approved by Biondo/Bob as acceptable. If not, it will be removed from report.
  4. Biondo & Bob to doublecheck on permission to use real data.
  5. [PENDING] Biondo & Bob assigns proofreaders for papers by inexperienced writers.


FRIDAY, MAY 6:

  1. [PENDING](ALL DAY) First round of proofreading for inexperienced writers.
  2. SJOERD to update proofreading wikipages: page1 and page2
  3. Diane lets everyone know general sign-up is open and how many papers to sign up for. Remember to check SEP Report Guidelines at: http://sepwww.stanford.edu/doku.php?id=sep:internal:report.
  4. Sign up for papers to proofread on Monday and Tuesday. Diane lets people know how many papers to review in Round 2.
  5. Return proofread papers to inexperienced writers.


MONDAY, MAY 9:

  1. Deadline to finish ALL articles, including all figures. A paper.ps file must exist in each directory.
  2. Diane (& others?) to check that everybody has signed up and all paper.ps exists in each directory.
  3. Authors to email their reviewers when papers are ready for review & typos, labels, references, etc., can be corrected.
  4. If reviewers have not heard anything from authors, they can start reviewing the papers from report directories.
  5. Generate filler pages.


TUESDAY, MAY 10:

  1. Proofreading time (check sign-up sheet for your papers). Check proofreading instructions.
  2. Deadline to return proofread papers to authors.
  3. Nominations for title page (to be presented at next seminar).
  4. Clean up paper directories. Install correct makefiles.
  5. Make papers reproducible.


WEDNESDAY, MAY 11:

  1. Respond to proofreaders' suggestions/complaints.
  2. Final corrections on ALL papers.
  3. Vote on title page at next SEP seminar.


THURSDAY, MAY 12:

  1. No access to your paper! (final copy being generated)


FRIDAY, MAY 13:

  1. Final report for hard copies + flash drive production.


(May ?? @ 11:59 pm)

  1. Begin reproducibility testing for all papers.

(May ??)

  1. Final reproducibility/testing completed for all papers.

(Monday, May 23 thru Friday, June 3)

  1. Spring meeting: SEP practice talks / Fall meeting: SEP 1-3“ slides & SEG practice talks

FRIDAY, JUNE 3:

  1. Final instructions for meeting.


sep/internal/countdown.summer.txt · Last modified: 2015/05/27 02:06 (external edit)
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