TEMPLATE - REPORT COUNTDOWN - DATE

LATEX NOTICE

  \lefthead{Maysami}
  \righthead{short title of paper}
  \footer{SEP--138}
  

Late MARCH:

  1. Inexperienced writers to arrange outside editorial help (Biondo & Bob to contact students requiring outside editing).
  2. Outside editors proof each paper at least TWICE before April 17th (no NEW text can be added to papers after April 17th).
  3. Update sponsor electronic access file on koko (/private/.htaccess).
  4. Permission received for all data to be published? (please check)
  5. Assign person to back up (/wrk1/sep138) every day.


MONDAY, APRIL 13:

  1. Mohammad to update Reports page.


TUESDAY, APRIL 14:

  1. Post previous biographies.
  2. Post list of SEP articles published or known submitted.
  3. Seminar discussion on how to enter references in papers.
  4. Copy all paper skeletons to /net/koko/wrk1/sep138/ (no additional papers will be accepted after this).
  5. Biondo & Bob reads abstract and introduction.
  6. Diane checks header/footer and reference style.
  7. Mohammad to begin building table of contents.


WEDNESDAY, APRIL 15:

  1. Final list of SEP articles published or known submitted.
  2. Update Reproducible Documents/Publications Page on website.
  3. Final changes to biographical information.
  4. Prepare final pictures for biography/phone numbers page.


THURSDAY, APRIL 16:

  1. ALL papers should be finished. Exception: Only persons with more than one article may have ONE unfinished article.
  2. Diane to get rough estimate on final page count for report (printers need final size for binding/engraving).
  3. For those designated as inexperienced writers, ALL papers must have gone thru outside editing TWICE & be approved by Biondo/Bob as acceptable. If not, it will be removed from report.
  4. Biondo & Bob to doublecheck on permission to use real data.
  5. Biondo & Bob assigns proofreaders for papers by inexperienced writers.


FRIDAY, APRIL 17:

  1. (ALL DAY) First round of proofreading for inexperienced writers.
  2. Mohammad to update proofreading wikipages: page1 and page2
  3. Diane lets everyone know general sign-up is open, how many papers to sign up for, and reminder to use sign-up instructions at: http://sepwww.stanford.edu/internal/report#sufr.
  4. Sign up for papers to proofread on Monday and Tuesday. Diane lets people know how many papers to review in Round 2.
  5. Return proofread papers to inexperienced writers.


MONDAY, APRIL 20:

  1. Deadline to finish ALL articles, including all figures. A paper.ps file must exist in each directory.
  2. Mohammad & Diane to check that everybody has signed up and all paper.ps exists in each directory.
  3. Authors to email their reviewers when papers are ready for review & typos, labels, references, etc., can be corrected.
  4. If reviewers have not heard anything from authors, they can start reviewing the papers from report directories.
  5. Generate filler pages.


TUESDAY, APRIL 21:

  1. Proofreading time (check sign-up sheet for your papers). Check proofreading instructions.
  2. Deadline to return proofread papers to authors.
  3. Nominations for title page (to be presented at next seminar).
  4. Clean up paper directories. Install correct makefiles.
  5. Make papers reproducible.


WEDNESDAY, APRIL 22:

  1. Respond to proofreaders' suggestions/complaints.
  2. Final corrections on ALL papers.
  3. Vote on title page at SEP seminar (9 AM)


THURSDAY, APRIL 23:

  1. No access to your paper! (final copy being generated)


FRIDAY, APRIL 24:

  1. Final report for production of CDs/Flash drives for distribution to sponsors.


MONDAY-FRIDAY, MAY 4-8:

  1. First week of practice talks (see sign-up list for speakers & reviewers)


MONDAY-FRIDAY, MAY 11-15:

  1. Last week of practice talks (see sign-up list for speakers & reviewers)


FRIDAY, MAY 15:

  1. Final instructions for meeting.


(DATE ??)

  1. Begin reproducibility testing for all papers.

(DATE ??)

  1. Final reproducibility/testing completed for all papers.