SEP-134 R E P O R T C O U N T D O W N (April/May 2008)
DAY
: : RESEARCHERS
: : Biondo, Bob, Diane
: : :
[mid March]
: : Inexperienced writers to arrange outside editorial help
: : (Biondo to contact students requiring outside editing).
: : Outside editors proof each paper at least TWICE before APR 10th
: : (no NEW text can be added to papers after April 10!!).
: : Update sponsor electronic access file on koko (/private/.htaccess).
: : Permission received for all data to be published??
[April]
: *** Assign person to back up (/wrk1/sep134) every day ***
: : :
9 (Apr 7) Monday
: : Jeff to update http://sepwww.stanford.edu/internal/report
: : :
8 (Apr 8) Tuesday (9AM)
: : Post previous biographies.
: : Post list of SEP articles published or known submitted.
: : Seminar discussion on how to enter references in papers.
: : :
7 (Apr 9) Wednesday (9AM)
: : Final list of SEP articles published or known submitted.
: : Update Reproducible Documents/Publications Page on website.
: : Final changes to biographical information.
: : Prepare final pictures for biography/phone numbers page.
: : :
: (9AM) Copy all paper skeletons to /wrk1/sep134/
: : (NO additional papers will be accepted after this).
: (10AM) Biondo reads abstract and introduction.
: : Diane checks header/footer and reference style.
: : Jeff to begin building table of contents.
: : :
6 (Apr 10) Thursday
: (9AM) ALL papers should be finished. Exception: Only persons with
: : more than one article may have ONE unfinished article.
: : Diane to get rough estimate on final page count for report
: : (printers need final size for binding/engraving).
: : For those designated as inexperienced writers, all papers must
: : have gone thru outside editing TWICE & be approved by Biondo
: : as acceptable. If not, it will be removed from report.
: : Biondo to also doublecheck on permission to use real data.
: (10AM) Biondo assigns proofreaders for papers by inexperienced writers.
: : :
5 (Apr 11) Friday
: : First round of proofreading for the inexperienced writers.
: : Jeff generates sign-up file and RCS directory.
: : Diane lets people know general sign-up is open, how many papers
: : to sign up, and reminder to use sign-up instructions at:
: : http://sepwww.stanford.edu/internal/report#sufr
: : Sign up for papers to proofread on Monday and Tuesday.
: : Diane lets people know how many papers to review in Round 2.
: (5PM) Return proofread papers to inexperienced writers.
: : :
4 (Apr 14) Monday
: (9AM) Deadline to finish ALL articles, including all figures.
: : A paper.ps file must exist in each directory.
: (10AM-12AM) Jeff & Diane to check that everybody has signed up and
: : all paper.ps exists in each directory. Jeff tells authors
: : to email their reviewers when papers are ready for review
: : & typos, labels, references, etc. can be corrected.
: (6 PM) If reviewers have not heard anything from authors, they can
: : start reviewing the papers from report directories.
: : Generate filler pages.
: : :
3 (Apr 15) Tuesday
: : Proofreading time (check sign-up sheet for your papers).
: : Check proofreading instructions.
: (6 PM) Deadline to return proofread papers to authors.
: : Nominations for title page (present at next seminar).
: : Clean up paper directories. Install correct makefiles.
: : Make papers reproducible.
: : :
2 (Apr 16) Wednesday
: : Respond to proofreaders' suggestions/complaints.
: : Final corrections on ALL papers.
: : Final vote on title page.
: : :
1 (Apr 17) Thursday
: (10AM) No access to your paper! (final copy being generated)
: : :
0 (Apr 18) Friday
: (9AM) - Final report to printers.
: : :
* (Apr 30 - May 9)
: (All Day) Practice Talks - All 1st-year students to schedule first
: : practice talk no later than Friday, May 2nd.
: : :
: (May 8) Thursday
: : Bound reports delivered to Mitchell 371.
: : :
: (May 8) Thursday
: : Final instructions for meeting.
: : :
May 12-15, 2008 - SEP meeting at Seward Windsong Lodge, Seward, Alaska.